Executive Secretary and PA - Arla, Aarhus

We are looking for a new PA to support our HR Top Management Team.

Do you love to be in an action-packed environment whilst maintaining the flexibility to juggle everything successfully? If so, this role as Executive Secretary and PA to the SVP, Global HR and the EVP at Arla Foods might be a great fit for you.

Arla Foods is looking for a pro-active Executive Secretary/PA to assist and support the SVP and EVP in the successful running of their daily functions. This means that you will run their calendars, meeting schedules, travel arrangements, screen emails, secure follow-ups and more to make each week as effective and productive as possible. On top of your administrative duties, you will also act as the Personal Assistant for both the SVP and the EVP of HR. In your day-to-day work, you will sit closely with the HR Management Team of Arla’s Global HR function.

Being close to the action

You operate with high integrity and confidentiality as you will have full insight into the many agendas, dilemmas and decisions that are a natural part of the senior executives’ day. In close daily dialogue you iron out the workload and ensure early preparations are made for the future.

Your main responsibilities are:

• Act as the Personal Assistant to the EVP in staying connected with internal and external networks, and ensuring the EVP is well prepared and set up for success in various formats.
• Personal Assistant to the SVP in organising and planning the daily operation of the Global HR department, incl. preparing presentations, concept slide decks, townhall meetings. Furthermore being a trusted sparring partner.
• Act as a ‘cultural champion’ by taking responsibility for driving a departmental culture and a great place to work in terms of team events, seasonal celebrations and support strategies.
• Administrative support to the double team on all matters from scheduling, travel arrangements, calendar planning, meetings, action logging, invoice handling, etc.

As the PA you will be approached by colleagues across the HR team and you will be involved in many matters of both personal and professional character, which requires both discretion and perceptive abilities.

What type of person are we looking for?

• You are efficient and pro-active with a supportive mindset
• You are structured, time-efficient and have a talent for getting things done in a fast paced environment.
• You have strong interpersonal skills and at the same time you can act with ‘an edge’ .
•  You take great pride in setting others up for success using key optimization strategies.
• You are expected to act with highest possible integrity when you engage in confidential sparring.

You will report straight to the SVP, Head of Global HR, and work from our HQ in Viby/Aarhus. If you need additional information please reach out to Senior Consultant Hanne Fuglsang or our Head of Global HR, SVP Morten Krebs Gjesing either via hafug@arlafoods.com or on +4589381041. We are looking forward to hearing from you.

We will invite candidates into process on an ongoing basis, so please apply as soon as possible. The advert will be removed once the right candidate is found.

We have a purpose for Good

At Arla, we strive to unlock the highest potential in each other while working together to create a sustainable future of dairy. We call it Stronger People Stronger Planet and it is deeply anchored in our organisation and founded on our commitment to respecting human rights, increasing access to healthy dairy nutrition, inspiring good food habits, and improving the environment for future generations. In order to succeed we need to hire people with a sustainable mindset. Could this be you?

#LI-HAFUG

Ref.: 85081

BEWARE! RECRUITMENT FRAUD It has come to our attention that there are a number of fraudulent emails and fake recruitment campaigns on the internet from people purporting to work for Arla Foods. Learn more via this link.