Management Assistant & Project Lead - Stockholm, Solna

Do you thrive in a fast-paced environment where you are the trusted right hand to senior leaders, enabling smooth operations and impactful communication? As Management Assistant & Project Lead to our SVP Supply Chain Sweden & Finland and a key support for the Swedish-Finnish Supply Chain Leadership team, you will play a central role in orchestrating calendars, events, documentation, and internal communications—helping us deliver for millions of consumers every day.

“You will be an integral partner to our Supply Chain leadership team, connecting people and priorities across sites and functions. Your ability to manage details while keeping the bigger picture in focus will make a real difference in how we work and communicate,” says Anna Schreil, SVP Supply Chain Sweden.

How you will make an impact

In this role, you will ensure seamless administrative support and internal communication flow for the SVP Supply Chain SE/FI and the Supply Chain leadership team. You will coordinate calendars, travel, and expenses, drive high-quality documentation practices, and work closely with our Site Admin community to strengthen collaboration, consistency and digital ways of working. You will also support internal events and townhalls across Arla Sweden/Finland, with the potential to take on ad hoc projects over time.

This position is part of Supply Chain Sweden, with Solna as the preferred location; however, we are willing to consider alternative site locations for highly qualified candidates. You will also be part of the Arla SE Assistant team, collaborating to continuously improve ways of working across the full organization.

Occasional travel is expected between sites in Sweden and Finland to support leadership activities, internal events, and collaboration across the Supply Chain organization.

What will make you successful

You bring a passion for service management and a proven track record in executive support or management administration. Service-minded and a natural problem solver, you not only anticipate needs but also take proactive steps to address them. You excel at organizing complex schedules, handling sensitive information, and communicating with clarity. With a structured and detail-oriented approach, you ensure strong follow-through, even in fast-paced environments. Your digital savviness allows you to continuously improve processes and documentation standards. Additionally, your collaborative communication style enables you to build trustful relationships, consistently embodying and representing Arla’s culture and values in every interaction, and connecting naturally with stakeholders across functions.

 Additionally, we believe you have:

• A bachelor’s degree in either Business Administration, Communication, Office Management or a related field or have equivalent experience
• 5+ years of experience in management administration roles
• Strong digital competencies (e.g., Microsoft 365, Teams, SharePoint, Outlook, Excel, PowerPoint)
• High integrity and experience with handling high confidential information
• Proven ability to identify and implement improvements within administration and internal communications
• High proficiency in Swedish and English, both written and spoken
• Having a background in HR administration is considered an advantage

What do we offer?

You’ll join a purpose-driven, market-leading cooperative with a collaborative culture and strong focus on development. In Supply Chain Sweden, we work closely across sites and functions, and you will be surrounded by supportive colleagues who value continuous improvement and inclusion. We offer opportunities to shape ways of working, contribute to digitalization, and grow through meaningful responsibilities.

Would you like to join us?

Please apply as soon as possible, as we will process applications on a continuous basis and close recruitment once the right candidate is found. For additional information, please contact Talent Acquisition Partner Emelina Sjösten at: emelina.sjoesten@arlafoods.com.

Shape the Future of Dairy

Arla is a global leader in the dairy industry, committed to enabling good food choices that make life better, providing people with natural, sustainable nourishment, while taking care at every step to ensure Arla is a choice they can feel good about. If you are looking to shape the future with an ambitious global cooperative that truly cares about your growth, where everyone feels valued and empowered, and collaboration is the core of culture, Arla is a choice you can feel good about.

#LI-EMESK

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