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Project Coordinator in HR Services

An opportunity has arisen to join the HR SSC Gdansk team working directly with the Service Delivery department in HQ Viby. By supporting business processes and providing high level service you’ll enable Arla to achieve its real market potential.

Welcome to Global Shared Services in Gdansk


As a HR Data Quality Professional, you become a part of our Global Shared Services in Gdansk. Here, you won’t find factory machines or farmers. Instead, you will join over 400 colleagues dedicated to supporting all of Arla with HR, IT, financial and procurement operations. 


Joining us, you will take part in our mission to make a real difference for colleagues near and far.  With over 10 years of existence in Gdansk, we offer you a lot of knowledge and the opportunity to partake in challenging and exciting innovation projects. As a part of the Arla organisation, you will also enjoy a Scandinavian, collaborative work culture. We are all on first name terms with each other, and we truly appreciate diversity and individuality


About the job

We have embarked on a global HR transformation journey, aimed at enabling service excellence across the entire organization. We are shaping the future of HR in Arla, and we need you to help us making this happen! Bringing value to the Business is in our heart, and we do so by delivering top quality services, constantly trying to improve and optimize them.


You will:

  • act as a project coordinator regarding internal projects, transitions, new tasks and implement improvements.
  • implement backlog-management within HR SSC.
  • closely cooperate with Solution Owners.
  • assist in scoping, planning and execution of projects owned by Global HR.  
  • document project deliverables and help to secure strong hand-over to operation.
  • share learning’s and best practise across HR in order to secure efficient processes

Helping to ensure continuous business anchoring of the projects through close dialogue with manager, project sponsor and key stakeholders (change management) will be part of your job.


Specifically, you will:

  • support building project/programme plans, incl. scope, timetable, resource needed, business case, risks and communication and secure approval of project.
  • need to secure timely planning of resources, following the Arla Project guidelines and help in reports on project progress, risk and issues to Global HR management, according to provided templates (collection of project resources data and reporting).


All in all, you’ll have a chance to give a real boost to your career by working in a truly international environment while cooperating with Business Stakeholders and being a part of a high-performance team.

To be successful in that role, you have:

  • Project leading experience and Agile mindset
  • Global HR processes understanding as an asset
  • Capability of building positive relationships and manage stakeholders
  • Change management and negotiation skills preferred
  • Good knowledge of Microsoft Office
  • Excellent organizational skills and high commitment
  • Fluency in English – written and verbal 
  • Worked with VSTS or Microsoft Projects

To be successful in this role, you need to be service minded and reliable when it comes to cooperation with internal customers. We are looking for a person who is a good team player, but also feels comfortable working independently. Working in fast-paced environment, you can cope well with high workloads, and are able to prioritize your tasks. You take the initiative and understand that we bring value by supporting the business and our customers.

What do we offer? 

  • Work in an international team & matrix structure  
  • Friendly atmosphere & comfortable work place (Neptun office in Gdańsk Wrzeszcz)  
  • Relocation package 
  • Medical care & life insurance   
  • Additional benefits like gym card, vouchers, travel points or cinema tickets, etc.  
  • Trainings with experts & professional induction in a new position  
  • Development possibilities while taking part in internal projects  


Application and contact

If you want to drive innovation and help your colleagues worldwide, then seize this exciting opportunity.


We handle recruitment online.


COVID-19 Notice:
We are busy producing dairy products so we can continue #fillingtheshelves and #feedingthenation. Recruiting talent to Arla thus stays one of our top priorities also during these difficult times. Necessity is the mother of invention, so we have moved to virtual hiring and onboarding processes for most of our recruitments to enable candidates and our recruitment teams to get close while respecting social distancing. If at the final stages of a recruitment, a candidate would prefer to meet in person, we take all the necessary precautions to ensure everyone's safety.



Ref. : 68892