Payroll and HR Administration Specialist - Gdansk

Welcome to Global Shared Services in Gdansk

Arla is a global farmer-owned organisation that is behind many well-known and loved brands, including Arla Apetina®, Castello®, Lurpak® and many, many more.

As a Payroll and HR Administration Specialist you become a part of our Global Shared Services Centre in Gdansk. Here, you won’t find factory machines or farmers. Instead, you will join more than 800 colleagues dedicated to supporting all of Arla with IT, HR, Financial, Logistics, Member Relations and Procurement operations. Joining us, you will take part in our mission to make a real difference for colleagues near and far.

With more than 15 years of existence in Gdansk, we offer you a lot of knowledge and the opportunity to partake in challenging and exciting innovation projects. As a part of the Arla organisation, you will also enjoy a Scandinavian, collaborative work culture. We are all on first name terms with each other, and we truly appreciate diversity and individuality.

About the job

As a Payroll and HR Administration Specialist you will be responsible mainly for handling HR documentation, benefits administration and reporting module. Continuous improvement, excellent communication and delivering best service for our customers is included in the role.

Your tasks would include:

• Acting as the first point of contact for employees and providing professional, people-focused HR service.
• Preparing HR documentation and various regular or ad-hoc reports.
• Administering employee benefits and cooperating with the external payroll provider.
• Managing HR administrative areas such as health and safety, occupational medicine, time registration, GDPR, and Employee Capital Plans.
• Ensuring proper HR documentation flow and compliance with labour law and internal procedures.
• Building and maintaining good relationships with stakeholders, supporting process improvements and keeping process documentation up to date.

What we are looking for

We are seeking an experienced HR Payroll professional who combines customer service skills and an open-minded attitude with the ability to work effectively both as a team member and independently on own projects.

• At least 2 years of HR Payroll experience, ideally covering the full HR cycle.
• Strong knowledge of Polish labour law, HR administration, and documentation flow.
• Excellent communication skills in English (written and verbal), with a good telephone manner.
• Proficiency in Microsoft Office, strong organizational skills, multitasking ability, and attention to detail.

What do we offer? 

• International operating environment   
• Scandinavian working style & no dress code  
• Employee Assistance Programme (legal, psychological, health, financial consulting, etc. ) 
• Flexible working time (start your day of work between 7-9) and home office work possibility 
• Financial support of your education  
• Medical care & life insurance  
• Additional benefits like gym card, vouchers, travel points or cinema tickets, etc. 
• Home kit – monitor, laptop, keyboard, mouse, headsets, webcam 
• Referral program for employees 
• Relocation package
• Trainings with experts & professional induction in a new position  
• Support for your healthy lifestyle (fruit day, facility for sportsmen, sport challenges and activities, Arla active teams / sport groups)  
• Fully paid 30 min. break   
• Modern office space with beautiful view and high standard furniture (i.e. adjustable desks)  

• Spacious canteen, delicious coffee and tea available on every floor in special designed spots  
• Chill-out rooms with X-box, pool table, board games, football table and swing 

Application and contact 

If you are interested in this role, please apply via below link as soon as possible.

Read more about Arla Global Shared Services 

Global Shared Services consists of multiple functions that are all placed in the Neptun building in Gdansk – with colourful offices and a beautiful sea view.  

As of now, we have an IT Operations and an IT Solutions division dedicated to SAP as well as a variety of app development  and  implementation projects. Our procurement and finance functions support a wide array of processes such as purchasing, distribution and sales globally.  We also have a dedicated HR operations division to ensure we attract, develop and retain the very best of talent around the world.  

Together, we are all dedicated to one collective mission: ensuring an optimal global supply of fresh Arla products – every single day.  

Shape the Future of Dairy 

Arla is a global leader in the dairy industry, committed to producing high-quality products while championing sustainability and innovation. We're passionate about people and our planet, striving to unleash the full potential in each of us. Our goal is to make healthy dairy nutrition and good food habits accessible to all. Join us at Arla Foods and become part of a worldwide cooperative dedicated to making a significant impact on the planet and steering the dairy industry towards a sustainable future. 

We are devoted to creating a workplace where everyone feels valued and empowered to bring their authentic selves to work. Diversity and collaboration are key to our success, propelling us to new heights in the dairy industry. 

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