Share this Job

Payroll and HR Administration Specialist - Gdańsk


Gdansk, PL

Welcome to Global Shared Services in Gdansk


Arla is a global farmer-owned organisation that is behind many well-known and loved brands, including Arla Apetina®, Castello®, Lurpak® and many, many more.


As a Payroll and HR Administration Specialist you become a part of our Global Shared Services Centre in Gdansk. Here, you won’t find factory machines or farmers. Instead, you will join more than 600 colleagues dedicated to supporting all of Arla with IT, HR, Financial, Logistics, Member Relations and Procurement operations. Joining us, you will take part in our mission to make a real difference for colleagues near and far.


With nearly 15 years of existence in Gdansk, we offer you a lot of knowledge and the opportunity to partake in challenging and exciting innovation projects. As a part of the Arla organisation, you will also enjoy a Scandinavian, collaborative work culture. We are all on first name terms with each other, and we truly appreciate diversity and individuality.


About the job

As a Payroll and HR Administration Specialist you will be responsible mainly for handling HR documentation, benefits administration and reporting module. Continuous improvement, excellent communication and delivering best service for our customers is included in the role.


Your tasks would include:

  • Being first point of contact to our Employees and providing great people focused service.
  • Handling benefits administration.
  • Preparing HR documentation.
  • Responsibility for onboarding activities.
  • Taking care of HR administrative areas, e.g. health and safety, occupational medicine, time register.
  • Being up to date with labour law regulation or legislation changes.
  • Being responsible for different reports preparation- regular ones and on demand.
  • Securing HR documentation flow.
  • Cooperation with payroll provider.
  • Building and maintaining good relationship with all stakeholders in Arla GSS and Arla Foods S.A and third party suppliers.
  • Building process documentation and keeping it up to date.


What we are looking for:

  • At least 2 years’ of Payroll experience, ideally delivering end- to end HR cycle
  • Good knowledge of polish labour law regulations
  • Knowledge of running HR admin and documentation flow
  • Excellent verbal/ written communication skills with a good telephone manner
  • Fluency in English – written and verbal
  • Knowledge of Microsoft Office
  • Good organizational skills and commitment
  • Multitasking
  • Working as a team member as well as taking initiative for own projects
  • Excellent attention to details and accuracy
  • Customer service skills and openminded attitude


What do we offer? 

  • International operating environment   
  • Scandinavian working style & no dress code  
  • Employee Assistance Programme (legal, psychological, health, financial consulting, etc. ) 
  • Flexible working time (start your day of work between 7-9) and home office work possibility 
  • Financial support of your education  
  • Medical care & life insurance  
  • Additional benefits like gym card, vouchers, travel points or cinema tickets, etc. 
  • Home kit – monitor, laptop, keyboard, mouse, headsets, webcam 
  • Referral program for employees 
  • Relocation package
  • Trainings with experts & professional induction in a new position  
  • Support for your healthy lifestyle (fruit day, facility for sportsmen, sport challenges and activities, Arla active teams / sport groups)  
  • Modern office space with beautiful view and high standard furniture (i.e. adjustable desks)  
  • Spacious canteen, delicious coffee and tea available on every floor in special designed spots  
  • Chill-out rooms with X-box, pool table, board games, football table and swing 


Application and contact 

If you are interested in this role, please apply via below link as soon as possible.


Read more about Arla Global Shared Services 

Global Shared Services consists of multiple functions that are all placed in the Neptun building in Gdansk – with colourful offices and a beautiful sea view.  


As of now, we have an IT Operations and an IT Solutions division dedicated to SAP as well as a variety of app development  and  implementation projects. Our procurement and finance functions support a wide array of processes such as purchasing, distribution and sales globally.  We also have a dedicated HR operations division to ensure we attract, develop and retain the very best of talent around the world.  


Together, we are all dedicated to one collective mission: ensuring an optimal global supply of fresh Arla products – every single day.  


We have a purpose for Good

At Arla, we strive to unlock the highest potential in each other while working together to create a sustainable future of dairy. We call it Stronger People Stronger Planet and it is deeply anchored in our organisation and founded on our commitment to respecting human rights, increasing access to healthy dairy nutrition, inspiring good food habits, and improving the environment for future generations. In order to succeed we need to hire people with a sustainable mindset. Could this be you?



Ref.: 86598


It has come to our attention that there are a number of fraudulent emails and fake recruitment campaigns on the internet from people purporting to work for Arla Foods. Learn more via this link.

Take a look inside Arla