Office Administrator, Baghdad

Description

At Arla, we do so much more than make some of the world’s favourite dairy products. We make healthy taste delicious, mornings worth getting up for and family dinners unforgettable. Puck, Dano, Lurpak and Castello – names like these make us a vital, natural part of modern life in over 100 countries around the world. There are 1,200 employees in the Middle East and Africa and 19,000 global employees at the heart of our business. Every single one of us plays an important role and together we build on our 10bn Euros turnover and establish our position as one of the largest dairy companies in the world.

Area of Responsibility:

• Oversee office management for Baghdad and coordinate Erbil operations.
• Ensure offices function efficiently with proper management and facilities.

Specific Tasks:

• Manage general office tasks and reception duties.
• Arrange hotels, flights, and other travel requirements.
• Supervise drivers, cleaners, and office support staff.
• Maintain a tidy and organized office environment.
• Handle ad hoc administrative tasks for accounting and finance, including filing.
• Coordinate office improvements and renovations with leadership.
• Draft documents (reports, memos, letters).
• Create and manage design templates.
• Organize, track, and archive important files.
• Monitor office supplies and place orders when needed.
• Plan and prepare for events, conferences, and meetings.
• Manage office expenses and submit expense reports.
• Lead and oversee 2 office workers, 1 cleaner, 1 driver, and 1 administrative assistant.

Skills and competencies

Functional skills:

•    Proficient in MS Excel, PowerPoint and Word
•    Strong communication skills, both writing and speech
•    Experience with SharePoint is an advantage

Personal competencies:

• As a person, the preferred candidate is confident, has a pragmatic and solution oriented approach and is a fast learner.

Furthermore, the candidate should

• Be service minded and able to adapt to a demanding working environment
• Accustomed to many small task and ability to work as an “office octopus”
• Pay high attention to details and be structured and orderly

Requirements:

English skills in verbal and writing.